{"id":3563,"date":"2025-12-02T17:11:44","date_gmt":"2025-12-02T11:41:44","guid":{"rendered":"https:\/\/www.navohosting.com\/blog\/?p=3563"},"modified":"2026-01-02T17:11:51","modified_gmt":"2026-01-02T11:41:51","slug":"google-vault-data-retention","status":"publish","type":"post","link":"https:\/\/www.navohosting.com\/blog\/google-vault-data-retention\/","title":{"rendered":"How Google Vault preserve your data in Workspace? [New Updates]"},"content":{"rendered":"

Google Vault Data Retention<\/h3>\n

Google Vault is the information governance and eDiscovery tool coming with Google Workspace. Users can retain, hold, search, and export their Google Workspace data using Google Vault. The Google Vault was able to keep the following data like Gmail messages, Drive files, Google Chat messages (history turned on), Google Meet recordings and associated chat, Q&A, and polls logs, Google Groups messages, Google Voice for Google Workspace text messages, voicemails, transcripts, and call logs, new Google Sites and Classic Hangouts messages (history turned on).\u00a0<\/span><\/p>\n

To search and retain the users\u2019 data in the vault, you must have a Google Workspace Vault license. Google Vault license includes plans like Business Plus, enterprise, Enterprise Essentials (domain verified only), all education editions, and G-suite Business.\u00a0\u00a0<\/span><\/p>\n

How does the Google Vault license work?<\/span><\/strong><\/h4>\n

If the Google Vault<\/a><\/strong> is available with your edition, all the users associated with your organization are automatically assigned the Google Vault license. For an add-on license, one can buy the workspace license for all the users or some people alone. The users assigned with the vault license recovered by Google Vault. If you delete the users and their data, It is irreversibly purged and will not be available to the Google Vault.\u00a0<\/span><\/p>\n

When do you need to retain and delete data?<\/span><\/strong><\/h4>\n

Data retention rules control how your organization saves and deletes Google Workspace data. Google Workspace data stays in user accounts until the user or admin deletes it. Retention rules organize how data is stored and how long it is stored and purge the data. <\/span><\/p>\n

You can use the two data retention rules <\/span>Keep data for as long as you need it: <\/span><\/strong>Retain the data as long as you need it. The user data is retained even if users delete messages or empty their trash. <\/span>Remove the data when you no longer need it.<\/span><\/strong><\/p>\n

You can schedule the Google Vault to delete the data after the duration of the time. After the expiration of the retention period, data is removed from users\u2019 accounts and purged from all Google products.\u00a0<\/span><\/p>\n

 <\/p>\n

\"Retention\"<\/p>\n

 <\/p>\n

Types of retention rules in Google Vault\u00a0<\/span><\/strong><\/h4>\n

There are two types of retention rules namely.<\/p>\n

    \n
  1. Default rules.<\/li>\n
  2. Custom rules.<\/li>\n<\/ol>\n

     <\/p>\n

    \"Default<\/p>\n

     <\/p>\n

    Default retention rules<\/span><\/strong><\/h4>\n